Microsoft Excel is a spreadsheet application that comes packaged with the Microsoft Office suite of productivity software. Despite its name, Excel is incredibly versatile and can be used for a wide variety of tasks, from managing your finances to tracking your fitness progress. Excel is a powerful spreadsheet management tool that can help you streamline your work and make complex tasks simpler.
If you want to improve your Excel skills then you are in the right place. Whether you’re a beginner or have been using Excel for years, there are always new tips and tricks to learn. Here are the top 10 tips to help improve your Excel skill, without breaking a sweat.
10 Tips To Master Excel You Must Know if You Use Excel
1. Quick Analysis Tool
A quick analysis tool is a great way to perform a quick analysis of your data in Excel. This can be very useful when you want to quickly see how your data looks or if you want to find out what the average value is for a certain range of cells. To use the quick analysis tool, first, select the range of cells that you want to analyze. Then, go to the toolbar and click the quick analysis icon. Then will open up the Quick Analysis tab. In the Quick Analysis tab, you will see a number of different options for analyzing your data. You can choose to view your data as a table, chart, or pivot table. You can also choose to add conditional formatting, sparklines, and filters. Once you have chosen the options then you have to click on the Analyze button. It will make a report based on your selections. You can then view the analysis results of your analysis in the report tab.
2. Remove Duplicates
Assuming you have a list of data in column A and you want to remove the duplicates in that column, follow these steps:
1. Select the range of cells that contains the data.
2. On the Data tab, in the Data Tools group, click the Remove Duplicates option.
3. In the Remove Duplicates dialog box, select the column or columns that contain the data that you want to keep unique, and then click OK. Excel displays a message that asks if you want to continue. If your selection contains multiple columns, Excel removes duplicates based on the column order that you select; for example, if you select columns A and B before you select column C, Excel removes duplicates based on values in columns A and B first and then based on values in column C.
4. Click Yes to continue.
3. Delete Empty Cells
If you have ever tried to delete blank cells in Excel, you know it can be quite a tedious process. Thankfully, there is a relatively easy way to do this with just a few clicks of the mouse. Here’s how:
1. Select the cells that you want to check for blanks.
2. Click on the Home tab in the ribbon.
3. In the Editing group, click on Find & Select.
4. Click on Go To Special.
5. In the Go To Special dialog box, click on Blanks and then click OK.
6. All of the blank cells in your selection will now be highlighted.
7. To delete the blank cells, press the Delete key on your keyboard (or right-click and select Delete).
4. Text to Columns
If you have a long list of data in an Excel spreadsheet, you may want to split it into separate columns for better organization. This can be done using the “Text to Columns” feature. Here’s how:
1. Select the cells that you want to split into columns.
2. Go to the Data tab on the ribbon and click “Text to Columns.”
3. In the Convert Text to Columns Wizard, select “Delimited” and click Next.
4. Check the box next to the type of delimiter that you want to use (e.g., Comma, Tab, Space).
5. Click Finish. your data should now be split into separate columns!
5. Populate Information Faster
Excel is a powerful tool for organizing and manipulating data. However, one of its most frustrating aspects is its tendency to slow down when dealing with large amounts of information. This is especially true when trying to populate information in multiple cells at once. There are a few ways to work around this issue and populate information faster in Excel.
- Select the Data that you’re working on.
- Press the F5 button on your keyboard, or click Go to Special from the ribbon.
- Click Blank in the dialogue box that shows up on your screen.
- Type the “=” sign without quotation marks in the top first empty cell.
- Select the region on top, and then press the Ctrl + Enter keys.
6. Import Data From the Internet
Excel is a powerful tool for data analysis, but it can be tricky to get the data you need into the program. Luckily, there are a few ways to import data from the internet into excel. One way to do this is to use the web query function. This allows you to select and import data from a website into excel.
- To use this function, go to the Data tab and click on “From Web” in the “Get External Data” group.
- This will open up the web query wizard. Enter the URL of the website you want to import data from and click “OK“.Excel will now display a list of the available data on the website.
- Select the data you want to import and click “Import“.The data will now be imported into excel and you can start analyzing it!
7. Filled Map
If you have data for different geographical regions, and you want to display that data on a map, you can use a filled map. A filled map is a map that shows different colors for different regions, and allows you to add data labels to see the specific values for each region. You can create a filled map in Excel using the built-in Microsoft Map function. To do this, first select the data that you want to include on the map. Then, go to the Insert tab on the ribbon, and click on the Map button. In the Insert Map dialog box, select the Filled Map option, and then click OK. Excel will then create a filled map based on your data. You can add data labels to the map by clicking on the Data Labels button on the ribbon. You can also change the colors of the different regions by clicking on the Change Colors button.
8. People Graph
People Graph in Excel is a great way to visualize your data. You can use it to see patterns and relationships between people, and it’s easy to set up and use.To create a People Graph in Excel, you’ll need to have a data source that contains information about the people you want to include in your graph. This data can be in any format, but it must include the following fields: First NameLast NameRoleCompanyEmail address once you have your data source, you can create a People Graph by following these steps:
- Go to the Insert tab on the ribbon and click on the People Graph icon.
- In the People Graph dialog box, select the data source that you want to use.
- Click on the field that contains the first names of the people in your data source, then click on the field that contains the last names of the people in your data source.
- Click on the field that contains the roles of the people in your data source, then click on the field that contains the companies of the people in your data source.
- Click on the field that contains the email addresses of the people in your data source.
- Click OK to close the dialog box and insert your People Graph into Excel.
9. Recommended Pivot Table
Pivot tables are a fantastic tool for data analysis in Excel. They allow you to quickly summarize large amounts of data in a way that is easy to understand and interpret. Creating a pivot table is simple. First, select the data you want to use to create the pivot table. Then, click the insert tab on the ribbon and then click PivotTable in the Tables group. In the Create PivotTable dialog box, make sure that the correct data range is selected, and then click OK. Once the pivot table has been created, you can add fields to it by dragging and dropping them from the field list onto the appropriate areas of the pivot table layout. There are four areas where you can place fields in a pivot table:
Filters: Fields placed in the Filters area will be used to filter the data displayed in the pivot table. For example, you could use a filter to only display data for a specific year or region.
Columns: Fields placed in the Columns area will be used to create columns in the pivot table. The values in these fields will be used as headings for the columns.
Rows: Fields placed in the Rows area will be used to create rows in the pivot table. The values in these fields will be used as headings for the rows.
Values: Fields placed in the Values area will be used to calculate values based on the other data.
10. Create a Pattern From a Set of Data
Creating a pattern from a set of data in Excel can be a useful way to visualize the data, and can also be used to make predictions about future data points.
- To create a pattern from data in Excel, first select the data that you want to use to create the pattern.
- Next, click on the “Insert” tab and then click on the “Trendline” button.
- In the “Trendline” dialog box, select the “Linear” option and then click on the “OK” button.
- This will insert a trendline into your Excel spreadsheet.
- To view the pattern that the trendline creates, click on the “View” tab and then click on the “Show Trendline” button.
Excel is a powerful tool that can help streamline your work and make complex tasks simpler. However, it can also be intimidating for those who are not familiar with its many features. If you’re new to Excel, or simply want to brush up on your skills, these 10 tips will help you master the program without breaking a sweat.